Intranet - Where to start

An intranet can help to support business operations by improving workplace communication, collaboration and efficiency, but getting started with creating and implementing an intranet can be difficult and even daunting. Especially if the organization doesn’t currently have an intranet, as you really are starting from scratch. So, where should you start with an intranet?

How to create an Intranet 

There are a number of things you need to do before you start to implement a company intranet if you want the process to be successful. 

Define your goals and objectives

 The aim of the intranet needs to be defined before the process begins, so you know exactly what you’re looking to achieve from implementing an intranet. It is very important to not plough ahead with the design phase until the goals and objectives have been clearly defined.

The reason you’re considering an intranet is probably due to a problem that has been identified. For example, the challenge could be to do with improving internal communication, breaking down information silos that are currently hampering collaboration or driving better employee engagement across the business. Talk to staff and key stakeholders to see what they want to get from the intranet.

Once the purpose of the intranet has been decided it will guide all future work, so it is the best place to start!

Choose a project team 

You’re going to need people to implement an intranet and this means choosing a project team with the skillset required. It’s good to choose a team from across the organization, so firstly each sector is represented and secondly you have advocates of the intranet spread through your business to encourage adoption.

Decide how to build your intranet 

When implementing an intranet there are 3 things you can do:

  • Custom build
  • Develop an off-the-shelf intranet using downloaded software, which is then hosted on a server connected to your company
  • Choose a cloud-based intranet provider

Custom building an intranet may sound appealing as it gives you total control, but it requires extensive technical knowledge and advanced expertise to do it properly. If you do not have the technical skills needed, then you could end up with an intranet that simply isn’t fit for purpose.

The issue with developing an off-the-shelf intranet from downloaded software is that the intranet’s capabilities are often limited and simply will not give you the functionality required. To improve functionality may require additional investment that could add up to substantial costs not planned for in the original budget. In addition, this intranet option still requires technical knowledge to set it up properly.

Choosing a cloud-based intranet provider has a number of advantages. They will build a customized intranet solution for your organization’s specific needs and requirements. They will then provide an online hosting service to host your intranet site, taking the pressure off your servers. Choosing an expert intranet provider can also speed up the deployment process, which will certainly take the pressure off you.

Make sure you see a demo before going

It is very important to demo the intranet to see what works well and what could work better. Most intranet providers provide the opportunity to demo their intranet product for free. Invite your project team to attend the demo, so that you can get plenty of feedback and highlight any potential issues early on in the process.

Take steps to encourage adoption

Before launching your intranet, it’s important to let employees know what’s coming and support adoption by offering staff training. A staff training program is needed to make sure that the intranet is used and engagement is high.

Intranet success. Start as you mean to go on 

Hopefully after taking a look at these steps you have a better idea of where to start when implementing an intranet in your organization and what it takes to lay the foundations for a successful intranet.

If you would like to find out more about Unily’s cloud intranet solution, then please contact our team

Upcoming events

View all

Latest Insights

  • Turn your intranet into the ultimate employee recognition tool

    Employee recognition should become a top priority for any enterprise interested in maximizing performance across their organization. According to a LinkedIn survey, as many as 70% of employees believe they would work harder if their efforts were more thoroughly acknowledged. In this blog, we explore the crucial qualities all successful employee recognition initiatives must possess and offer tips for utilizing a modern intranet to help your enterprise master workplace appreciation.

  • How optimizing digital employee experience can help reduce turnover

    Many stakeholders understand that turnover can be costly but few are aware of just how much it can harm their enterprise. According to a paper from the Center of American Progress, when highly skilled employees leave an organization, losses can equal as much as 213% of the worker’s annual compensation. In this blog, we explore four common causes of turnover as well as solutions that an optimized digital employee experience can provide.

  • Sign of the times: why digital signage is the future of internal communications

    Digital signs are more effective at engaging consumers and changing buying behavior than any other form of media, research shows. Now, modern workplaces are capitalizing on this trend and we are seeing digital signage become a cornerstone of corporate communication. Why? In this article we look at why digital signage is emerging as a leading communication solution in the office and on the frontline and what benefits it offers to internal communicators and beyond.

View all

Where next? Latest insights.

Turn your intranet into the ultimate employee recognition tool

Employee recognition should become a top priority for any enterprise interested in maximizing performance across their organization. According to a LinkedIn survey, as many as 70% of employees believe they would work harder if their efforts were more thoroughly acknowledged. In this blog, we explore the crucial qualities all successful employee recognition initiatives must possess and offer tips for utilizing a modern intranet to help your enterprise master workplace appreciation.

How optimizing digital employee experience can help reduce turnover

Many stakeholders understand that turnover can be costly but few are aware of just how much it can harm their enterprise. According to a paper from the Center of American Progress, when highly skilled employees leave an organization, losses can equal as much as 213% of the worker’s annual compensation. In this blog, we explore four common causes of turnover as well as solutions that an optimized digital employee experience can provide.

Sign of the times: why digital signage is the future of internal communications

Digital signs are more effective at engaging consumers and changing buying behavior than any other form of media, research shows. Now, modern workplaces are capitalizing on this trend and we are seeing digital signage become a cornerstone of corporate communication. Why? In this article we look at why digital signage is emerging as a leading communication solution in the office and on the frontline and what benefits it offers to internal communicators and beyond.