Get the right intranet and get an extra day of productivity each week

With enterprises constantly trying new ways to save money and run more efficiently, it's amazing how often we have encountered executives who overlook the massive cost that can be incurred by not focusing on organizational needs when adopting a new intranet.

Know your needs and goals

It can be easy to be side-tracked by the new functionality of the latest technology, but it is really crucial that you know your needs and goals as you develop your new solution. An intranet is such an integral tool to employee work it can have a considerable impact on how well employees do their job day-to-day. Studies undertaken have estimated that up to 19% of working hours are squandered simply trying to find information needed to complete tasks – that adds up to nearly a full day every week for each employee.

To minimize this aggravation for staff and maximize the business bottom line, make sure to prioritize the right resources in your new intranet instead of focusing on feature adoption that might not add much value to your final solution.

Depending on your industry and operating model, the intranet content and functions that are driving your staff’s day-to-day will likely vary significantly:

#1. News, blogs, staff updates, collaboration

Typical Sectors: Fashion, Entertainment, Hospitality

In many cases having ready access to late-breaking news, company highlights or evolving trends is critical to staying relevant and providing the best customer service. If this describes your industry then make a point to keep communications at the forefront of your build strategy. This can also catalyze collaborative efforts and empower your employees to take charge when unexpected issues arise.

#2. Lessons, manuals, structured data

Typical Sectors: Construction, Manufacturing, Retail, Logistics

In process and transaction intensive industries, having instructions for common responsibilities and making data easy to retrieve / manipulate are usual requests from employees. As data is generated and updated, it can be worth the upfront effort to invest in a user-friendly format for retrieving these repositories. An added benefit is this will reduce the learning curve for those in new roles as well as enable for inexpensive cross-training.

#3. Tools, templates, forms, apps

Typical Sectors: Education, Health Care

Are your employees dealing with large clients to drive decisions and facilitate project management? Streamlining the interface between the two parties reduces response times and provides for stronger relationships. What's more, when leveraging web-based tools that are updated over time it is important that changes are prominently displayed to ensure everyone is up-to-speed and ready to utilize the latest enhancements.

#4. Re-usable documents, references, trade knowledge

Typical Sectors: Public Administration, Social Assistance, Transportation and Warehousing

There may be consensus about certain best practices in your industry, but they are of little use if not widely adopted by your employees. Where white papers, research, publications and other such materials are instrumental to keeping current, find ways of consolidating these document assets while making it quick to search and circulate based on relevant criteria. This easy access will empower everyone to become subject matter experts.

#5. Reports, metrics, archives, records

Typical Sectors: Finance and Insurance, Real Estate, Law, Scientific and Technical Services

In many industries transparency across the organization is vital to making sound decisions. For those instances, a dashboard of sorts can be invaluable to have front and center when there are fast-moving developments and issues that need to be reconciled expeditiously. The result of this performance tracking is increased accountability while reinforcing goal alignment.

While Unily is a Software-as-a-Service intranet solution it is customized to your specific needs. As part of the customization process the Unily team, or an authorized partner will take you through the correct requirements gathering process to ensure that the customizations are focused around your specific needs. In this way you get all the benefits of a Cloud, software-as-a-service solution without missing out on the customization and personalization aspects that are so crucial to large Enterprise intranets.

 

Upcoming events

View all

Latest Insights

  • Unily named in Raconteur’s Connected Business special report

    Raconteur has just released a special report published in The Times that examines why cultural change is the key to emerging from the COVID-19 pandemic with a more empowered workforce. A technology spotlight casts intranets as “the perfect way to keep company culture intact”, with one of our travel and tourism clients receiving special recognition.

  • Beyond the hype: AI and the digital workplace

    Will AI take over your job? Or is it changing the fundamental nature of the digital workplace? Together with ClearBox Consulting's Sam Marshall, and AI experts from Microsoft, Unily aims to dispel popular myths surrounding AI in the digital workplace and bring you real-world examples of how you can employ AI technologies in your digital workplace.

  • Why you need to address knowledge decay before it harms your business

    Knowledge is power. Maintaining your competitive edge means protecting the expertise within your enterprise. We all make mistakes, and as the old adage goes, that's ok as long as we learn from them. That's why ensuring knowledge remains alive within your organization is a silent savior when it comes to safeguarding the future progression of any modern enterprise.

View all

Where next? Latest insights.

Unily named in Raconteur’s Connected Business special report

Raconteur has just released a special report published in The Times that examines why cultural change is the key to emerging from the COVID-19 pandemic with a more empowered workforce. A technology spotlight casts intranets as “the perfect way to keep company culture intact”, with one of our travel and tourism clients receiving special recognition.

Beyond the hype: AI and the digital workplace

Will AI take over your job? Or is it changing the fundamental nature of the digital workplace? Together with ClearBox Consulting's Sam Marshall, and AI experts from Microsoft, Unily aims to dispel popular myths surrounding AI in the digital workplace and bring you real-world examples of how you can employ AI technologies in your digital workplace.

Why you need to address knowledge decay before it harms your business

Knowledge is power. Maintaining your competitive edge means protecting the expertise within your enterprise. We all make mistakes, and as the old adage goes, that's ok as long as we learn from them. That's why ensuring knowledge remains alive within your organization is a silent savior when it comes to safeguarding the future progression of any modern enterprise.