How to effectively connect the global organization with an intranet

As more and more employees need to work with colleagues across the globe, the advantages of a fully-featured intranet solution are clear: greater understanding, richer relationships and ultimately a more productive and effective workforce.

Connect the disconnected

In today’s interconnected world, enterprise organizations span multiple countries, languages, and time zones throwing up communications and identity challenges when attempting to work seamlessly as a single global entity. A modern, global intranets bring companies closer together by bringing down barriers and enabling sharing on a whole new level. According to Information Age, 75% of wasted time and effort can be eliminated by adopting unified communications. In turn, that can reduce project times by up to 40%.

Four common challenges of the global workforce

#1. Disconnected teams that don’t know each other

We are all social animals and, although you can never beat face to face, it helps to see and know who you are working with. In the modern digital workplace it is more and more common to work closely with someone you have never met in person. Bring your organization closer together by providing and updating user profiles that highlight core information such as contact details, experience and skill-set and make them readily available to all.

Using a good headshot photo for Office 365, SharePoint and your corporate intranet directory can make conversations, emails and people directories much more personal. As a final point every modern laptop or device has a webcam, or camera, so why not use it for your next Skype for Business call?

#2. A US or English language centered intranet

Your head office is important, it’s the hub of operations and typically where the key executives are based. However, too much focus on HQ can leave other offices out in the cold. It is essential to provide the same high-quality tools used at the home base to international colleagues. With a modern, fully-featured intranet solution, all of your users can be on a single global portal.

Creating a multi-lingual intranet experience is vital to bring everyone together with the added benefit of significant cost savings though the rationalization of multiple portals into one. Effective use of personalization features can ensure that relevant content is served up to employees based on role, country, business unit or other facets relevant to your own organization. Analytics can be used to determine which content is popular in each region so you can tailor authoring and content appropriately, maximizing value for employees.

#3. Poor portal performance for international users

If your content has lightning fast load times head office but is significantly slower elsewhere, don’t expect offsite users to embrace the solutions provided. Employees will resent using the system and will often adopt alternatives instead, wasting the investments you have made.

Whereas traditional legacy solutions for these challenges have been expensive and required dedicated hardware, support and maintenance; modern cloud based intranets like Unily have developed innovative solutions to tackle these issues through the use of tools such as Azure Traffic Manager. Azure detects where users are and routes users to the content closest to them in addition to enabling intelligent caching.

#4. Expensive and time consuming content translations

If the majority of your content is published in English, then converting it to other languages can be an expensive, time consuming and painful exercise. Getting out fresh content in a timely manner is essential for users to find value and adopt the platform.

Automated translation of content from one language to another is a great option. For example, the Bing Translate engine typically provides 95% accuracy and can be leveraged in solutions to provide instant dynamic translations, such as it has been in Unily. When 100% accuracy is absolutely required, for example for your CEO’s strategic briefing, then manual translations are recommended.

Summary

The power and benefits of a connected organization that can work as one are well documented. Harvard Business Review states that 71% of respondents in a survey said their use of a cloud based system has increased business agility. 

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Where next? Latest insights.

Unily named in Raconteur’s Connected Business special report

Raconteur has just released a special report published in The Times that examines why cultural change is the key to emerging from the COVID-19 pandemic with a more empowered workforce. A technology spotlight casts intranets as “the perfect way to keep company culture intact”, with one of our travel and tourism clients receiving special recognition.

Beyond the hype: AI and the digital workplace

Will AI take over your job? Or is it changing the fundamental nature of the digital workplace? Together with ClearBox Consulting's Sam Marshall, and AI experts from Microsoft, Unily aims to dispel popular myths surrounding AI in the digital workplace and bring you real-world examples of how you can employ AI technologies in your digital workplace.

Why you need to address knowledge decay before it harms your business

Knowledge is power. Maintaining your competitive edge means protecting the expertise within your enterprise. We all make mistakes, and as the old adage goes, that's ok as long as we learn from them. That's why ensuring knowledge remains alive within your organization is a silent savior when it comes to safeguarding the future progression of any modern enterprise.