How an intranet is useful in an organization

For those businesses looking to radically improve how they function internally, an intranet is the way to go. It is the Swiss Army Knife of office productivity, helping with communications; collaboration; organization; creating, editing and storing documents; time management; and so on.

Transforming internal communications and collaboration

Workers perform best when they are able to collaborate with each other: it promotes brainstorming, problem solving, critical thinking and learning, while pooling talent and speeding up projects. Unfortunately, physically meeting with colleagues in the real world to tackle projects collaboratively is often a luxury – staff are rarely free at the same time or they are separated by huge distances. An intranet with the latest communication and collaboration technology allows specific individuals and teams to work together remotely as if they were in the same room.

Streamlining functionality of applications and processes

Creating order in the workplace is key for improving productivity and avoiding costly mistakes. Staff can have the applications, documents, and contacts they use most regularly along with notifications and messages available on an integrated, fully-branded user interface. For example, a Unily intranet solution integrates with Office 365, including SharePoint Online, Skype for Business, Yammer, OneDrive for Business and Delve. 

The best intranets also provide the ability for the effective storing, ordering, searching and accessing of documents, taking into account version history and containing information about who has edited what and when.

Reinforcing brand identity with staff

An intranet can aesthetically be designed and branded to look as unique as an organization’s customer facing website. This can really help to reinforce brand identity with staff. For larger organizations, the look of the intranet combined with communications from managers, other departments and colleagues can really lend to a greater sense of belonging to staff geographically spread far apart.

Improving all round productivity

Staff that are able to effectively work in teams, share knowledge, communicate with those they need to, and don’t have to waste time looking for resources they need to do their jobs, work more efficiently. This improves productivity as well as giving employees a sense of worth and job satisfaction.

There are fewer improvements that can impact a business more positively than a quality intranet. For real-life examples of how a Unily intranet has changed businesses for the better, take a look at our case studies page.


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Where next? Latest insights.

Why intranets are key to unlocking employee engagement

A universal message from the general email address blasted to all employees can have the same effect as stapling a memo to the bulletin board in the break room. Your people may take a half-hearted glance, but are they engaged? In this blog, we explore how intranets, and more specifically targeting and personalization, are helping to power authentic engagement with internal communications.

3 HR problems your intranet can solve

20% of all intranet projects are now being led by HR. Why? Because, when leveraged correctly, a modern digital workplace is a powerful HR tool capable of increasing efficiency, improving the employee experience, and solving some of the most pressing challenges facing the department today. In this blog, we consider some of the ways an intranet can benefit HR.

Flight Centre — Nielsen Norman Best Intranet 2019

Flight Centre is one of the world’s largest and most successful independent travel retailers. Download the case study and discover the secret behind their award-winning intranet.

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