Intranet document management. Fast and accurate.

Finding accurate information can be an employee’s most time consuming task and once they have found the content, they have to assume it’s up to date. Without robust document management in place, this can be a near impossible goal. Unily’s document management harnesses the best of Microsoft’s Document Management software SharePoint Online and OneDrive for Business and enhances it with custom experiences to make it easier, faster and smarter. Intelligent tagging, unique refining search and Delve integration makes documents findable, saving your employees' time. Unily Engage users can view essential documents without an Office 365 license, with Unily’s in-built document storage.

Spurs Unily intranet displaying an intranet document management page

Feature-full. Document management for the enterprise.

The power of Office 365’s document management is woven seamlessly together and enhanced with custom search functionality for a single solution that provides exceptional user experience.

Office 365 document directory page

Office 365 Integration

Unily Hub’s document experience has OneDrive and SharePoint Online at its core, allowing you to take advantage of Microsoft Office Online to collaborate on documents, share, and filter searches by location.

Unily document search tagging

Powerful Search

A custom document repository and search are used to enhance the Office 365 experience, allowing you to search by content, author, document type, location and date using an intelligent refining search. Documents can also be previewed directly in Unily before being opened.

Unily Delve integration

Delve Intelligence

The documents experience also utilizes Delve to help you discover information that’s likely to be relevant across Office 365, highlighting suggested documents on the homepage and front and centre on the document directory.

Document sharing screen

Customizable Permissions

The documents experience doesn’t compromise on security, with documents only surfacing for users who have access to the particular site or folder where the information is stored.

View of Unily document uploader

Document Uploader

Documents can be uploaded straight from the directory to any location you have permission to contribute to. Documents can be intelligently tagged during upload to ensure their findability for colleagues.

Unily documents preview page

Unily Documents

For Unily Engage workers who don’t have access to Office 365 tools like OneDrive and SharePoint Online, Unily Documents is available. Essential documents like the staff handbook can be stored directly onto Unily, allowing every user to consume vital information.

Fully supported document management. With dedicated customer success.

Unily would be nothing without its dedicated customer success services to ensure you get the most out of your investment. As part of your subscription, our customer success team work with you pre-launch and after to ensure your document and knowledge management strategy is the best it can be. If your documents are currently stored on SharePoint on-premises or on another platform, our technical team will work with you to sync your content across to Office 365 and Unily or to implement a Hybrid search to surface your on-premises documents in the cloud. We also support with your directory configuration, helping to define your SharePoint site and permission structure, while guiding on how best to structure your taxonomy to enable more efficient searches. Post-launch, we work with your team through any updates to the document directory and support on any queries around how to use the platform best. It is this extensive post-deployment support that makes the difference to adoption .

Success services

Document Preview. Keeping everyone on the same page.

It’s not just your head office workers who need access to documents, there’s some information that’s essential to all. That’s why Unily allows you to store essential documents directly within the Content Management System, rather than just through OneDrive and SharePoint. This means every user, including those who don’t have access to Office 365, will be able to view the latest employee handbook or health and safety guidelines. With Unily’s Document Preview tool, Unily Hub and Engage users can explore, download and print within the preview, with Unily Hub users able to edit the document through web applications if available.

Intranet document preview on a laptop and phone

Unily Hub and Engage. What do you get?

Unily has two unique licensing models designed to address the needs of your specific worker profiles. Unily Hub is our Office 365 integrated solution for those employees who require full access to collaboration and productivity tools, while Unily Engage is available for users who may not require an Office 365 account, such as those working off-site in a retail store. Unily Hub users will have access to the full functionality set, including integration with Delve, OneDrive for Business and documents as part of SharePoint Online. Unily Engage users will only have permission to read-only documents that are stored directly on Unily’s Content Management System, with no collaboration functionality.

Features Hub Engage
Office 365 Integrated
Internal communications
People profiles
Document Management SharePoint + OneDrive + Unily Documents Unily documents
People & groups directory
Social networking Yammer / Unily Social Unily Social
Instant Messaging Skype for Business
Workspaces
Collaboration Sites SharePoint Sites + Unily Sites + Tribes Unily Sites + Tribes
Apps and tools
Content management
Mobile app
Push notifications
Analytics
Customer success program
Evergeen roadmap features
Support
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Our Clients. Intranet solutions for the enterprise.

We’ve worked with clients across all sectors and sizes, from UK based football clubs looking to improve internal communications to multi-lingual global enterprises who rely on Unily to be the central hub of digital activity for up to 120,000 users. Dive into our customer stories and videos to learn more about our clients and the unique ways they work with our flexible product.

Penspen

Access to the right knowledge is business critical for Penspen employees, who provide customised engineering and project management services to the oil and gas industry to develop and rehabilitate energy assets across the entire project lifecycle. With a legacy intranet based on SharePoint 2010 unable to keep up with their requirements, they chose a Unily intranet for more flexibility, supporting a solid central platform for knowledge management.

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Penspen

Amec Foster Wheeler

With 44,000 employees from two distinct companies coming together, senior leadership knew they needed a new platform to deliver consistent communications and information to reassure and engage with employees at a time of great change. This new platform would not only help to bring the cultures together, but provide a one stop shop for every employee to access information to support their work.

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Amec Foster Wheeler

dorma+kaba

Global manufacturing organization dorma+kaba gave their users a united intranet platform that catered to 17,000 multilingual and diverse users. Read their case study to learn more about how Unily allows dorma+kaba to innovate from within using social networking and how they increased internal communications readership by 800%.

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dorma+kaba

Where next? Latest stories and insights.

Southampton's premier intranet for the premier league

Southampton's premier intranet for the premier league

With a diverse mix of support staff, security guards, grounds staff and coaches split across three sites, the club needed a simple way to modernise the flow of information to every employee, while improving processes and streamlining tools. A ready-to-go intranet platform was the answer in the shape of Unily, the first of its kind for Saints.

Why it’s vital that your digital workplace engages all your employees

Why it’s vital that your digital workplace engages all your employees

Unily's Head of Customer Insight, Martyn Perks, explains why enterprises must engage all employees, especially the hard-to-reach employees who often bring unique perspectives that drive productivity and improve customer value.

NFU Mutual uses Unily to engage and inspire every employee

NFU Mutual uses Unily to engage and inspire every employee

NFU Mutual is the UK’s leading rural insurer, providing insurance, investment and pension products to more than 900,000 members. With over 3,800 employees and a network of more than 300 local agency offices, the intranet is a crucial part of the company strategy to streamline business processes, promote employee connectivity and make applications accessible.

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