Intranet document management. Fast and accurate.

Finding accurate information can be an employee’s most time consuming task and once they have found the content, they have to assume it’s up to date. Without robust document management in place, this can be a near impossible goal. Unily’s document management harnesses the best of Microsoft’s Document Management software SharePoint Online and OneDrive for Business and enhances it with custom experiences to make it easier, faster and smarter. Intelligent tagging, unique refining search and Delve integration makes documents findable, saving your employees' time. Users can view essential documents without an Office 365 license, with Unily’s in-built document storage.

Spurs Unily intranet displaying an intranet document management page

Feature-full. Document management for the enterprise.

The power of Office 365’s document management is woven seamlessly together and enhanced with custom search functionality for a single solution that provides exceptional user experience.

Office 365 document directory page

Office 365 Integration

Unily's document experience has OneDrive and SharePoint Online at its core, allowing you to take advantage of Microsoft Office Online to collaborate on documents, share, and filter searches by location.

Unily document search tagging

Powerful Search

A custom document repository and search are used to enhance the Office 365 experience, allowing you to search by content, author, document type, location and date using an intelligent refining search. Documents can also be previewed directly in Unily before being opened.

Unily Delve integration

Delve Intelligence

The documents experience also utilizes Delve to help you discover information that’s likely to be relevant across Office 365, highlighting suggested documents on the homepage and front and centre on the document directory.

Document sharing screen

Customizable Permissions

The documents experience doesn’t compromise on security, with documents only surfacing for users who have access to the particular site or folder where the information is stored.

View of Unily document uploader

Document Uploader

Documents can be uploaded straight from the directory to any location you have permission to contribute to. Documents can be intelligently tagged during upload to ensure their findability for colleagues.

Unily documents preview page

Unily Documents

For workers who don’t have access to Office 365 tools like OneDrive and SharePoint Online, Unily Documents is available. Essential documents like the staff handbook can be stored directly onto Unily, allowing every user to consume vital information.

Fully supported document management. With dedicated customer success.

Unily would be nothing without its dedicated customer success services to ensure you get the most out of your investment. As part of your subscription, our customer success team work with you pre-launch and after to ensure your document and knowledge management strategy is the best it can be. If your documents are currently stored on SharePoint on-premises or on another platform, our technical team will work with you to sync your content across to Office 365 and Unily or to implement a Hybrid search to surface your on-premises documents in the cloud. We also support with your directory configuration, helping to define your SharePoint site and permission structure, while guiding on how best to structure your taxonomy to enable more efficient searches. Post-launch, we work with your team through any updates to the document directory and support on any queries around how to use the platform best. It is this extensive post-deployment support that makes the difference to adoption .

Success services

Document Preview. Keeping everyone on the same page.

It’s not just your head office workers who need access to documents, there’s some information that’s essential to all. That’s why Unily allows you to store essential documents directly within the Content Management System, rather than just through OneDrive and SharePoint. This means every user, including those who don’t have access to Office 365, will be able to view the latest employee handbook or health and safety guidelines. With Unily’s Document Preview tool users can explore, download and print within the preview. Users able to edit the document through web applications if available.

Intranet document preview on a laptop and phone

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Our clients. Intranet solutions for the enterprise.

Unily has worked with customers from all verticals to develop unique digital experiences that transform communication, collaboration, engagement and productivity. Every project we take on is another opportunity to demonstrate the agility of the product and the reliability of our established success framework.

Lexmark

Lexmark selected Unily to unite its global workforce of approximately 9,000 employees. Through improved internal communications features and mobile support, employees will now have a more seamless and engaging experience, with access to company-wide content, social sharing tools and corporate information.

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Lexmark

Southampton

With a diverse mix of support staff, security guards, groundsmen and coaches split across three sites, the club needed a simple way to modernize the flow of information to every employee, while improving processes and streamlining tools. A ready-to-go intranet platform was the answer in the shape of Unily, the first of its kind for Saints.

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Southampton

Penspen

Access to the right knowledge is business critical for Penspen employees, who provide customised engineering and project management services to the oil and gas industry to develop and rehabilitate energy assets across the entire project lifecycle. With a legacy intranet based on SharePoint 2010 unable to keep up with their requirements, they chose a Unily intranet for more flexibility, supporting a solid central platform for knowledge management.

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Penspen

Where next? Latest stories and insights.

How to maximize employee engagement with an intranet - Munich

We're bringing our exclusive Intranet Masterclass to Munich. In this FREE seminar co-hosted with Microsoft, we’ll show you how to maximize employee engagement with an intranet.

How to maximize employee engagement with an intranet - Dallas, TX

We're bringing our exclusive Intranet Masterclass to Dallas, TX. In this FREE seminar co-hosted with Microsoft, we’ll show you how to maximize employee engagement with an intranet.

Why is customer experience important for your business and how can you improve it?

Consumers are becoming increasingly demanding. It’s therefore absolutely vital for businesses to embrace the technology required to provide an exceptional customer experience to maintain a competitive advantage. Failure to do so can lead to your enterprise falling behind competitors and making up this lost ground can be very difficult.

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