Intranet document management. Fast and accurate.

Finding accurate information can be an employee’s most time consuming task and once they have found the content, they have to assume it’s up to date. Without robust document management in place, this can be a near impossible goal. Unily’s document management harnesses the best of Microsoft’s Document Management software SharePoint Online and OneDrive for Business and enhances it with custom experiences to make it easier, faster and smarter. Intelligent tagging, unique refining search and Delve integration makes documents findable, saving your employees' time. Unily Engage users can view essential documents without an Office 365 license, with Unily’s in-built document storage.

Spurs Unily intranet displaying an intranet document management page

Feature-full. Document management for the enterprise.

The power of Office 365’s document management is woven seamlessly together and enhanced with custom search functionality for a single solution that provides exceptional user experience.

Office 365 document directory page

Office 365 Integration

Unily Hub’s document experience has OneDrive and SharePoint Online at its core, allowing you to take advantage of Microsoft Office Online to collaborate on documents, share, and filter searches by location.

Unily document search tagging

Powerful Search

A custom document repository and search are used to enhance the Office 365 experience, allowing you to search by content, author, document type, location and date using an intelligent refining search. Documents can also be previewed directly in Unily before being opened.

Unily Delve integration

Delve Intelligence

The documents experience also utilizes Delve to help you discover information that’s likely to be relevant across Office 365, highlighting suggested documents on the homepage and front and centre on the document directory.

Document sharing screen

Customizable Permissions

The documents experience doesn’t compromise on security, with documents only surfacing for users who have access to the particular site or folder where the information is stored.

View of Unily document uploader

Document Uploader

Documents can be uploaded straight from the directory to any location you have permission to contribute to. Documents can be intelligently tagged during upload to ensure their findability for colleagues.

Unily documents preview page

Unily Documents

For Unily Engage workers who don’t have access to Office 365 tools like OneDrive and SharePoint Online, Unily Documents is available. Essential documents like the staff handbook can be stored directly onto Unily, allowing every user to consume vital information.

Fully supported document management. With dedicated customer success.

Unily would be nothing without its dedicated customer success services to ensure you get the most out of your investment. As part of your subscription, our customer success team work with you pre-launch and after to ensure your document and knowledge management strategy is the best it can be. If your documents are currently stored on SharePoint on-premises or on another platform, our technical team will work with you to sync your content across to Office 365 and Unily or to implement a Hybrid search to surface your on-premises documents in the cloud. We also support with your directory configuration, helping to define your SharePoint site and permission structure, while guiding on how best to structure your taxonomy to enable more efficient searches. Post-launch, we work with your team through any updates to the document directory and support on any queries around how to use the platform best. It is this extensive post-deployment support that makes the difference to adoption .

Success services

Document Preview. Keeping everyone on the same page.

It’s not just your head office workers who need access to documents, there’s some information that’s essential to all. That’s why Unily allows you to store essential documents directly within the Content Management System, rather than just through OneDrive and SharePoint. This means every user, including those who don’t have access to Office 365, will be able to view the latest employee handbook or health and safety guidelines. With Unily’s Document Preview tool, Unily Hub and Engage users can explore, download and print within the preview, with Unily Hub users able to edit the document through web applications if available.

Intranet document preview on a laptop and phone

Unily Hub and Engage. What do you get?

Unily has two unique licensing models designed to address the needs of your specific worker profiles. Unily Hub is our Office 365 integrated solution for those employees who require full access to collaboration and productivity tools, while Unily Engage is available for users who may not require an Office 365 account, such as those working off-site in a retail store. Unily Hub users will have access to the full functionality set, including integration with Delve, OneDrive for Business and documents as part of SharePoint Online. Unily Engage users will only have permission to read-only documents that are stored directly on Unily’s Content Management System, with no collaboration functionality.

Features Hub Engage
Office 365 Integrated
Internal communications
People profiles
Document Management SharePoint + OneDrive + Unily Documents Unily documents
People & groups directory
Social networking Yammer / Unily Social Unily Social
Instant Messaging Skype for Business
Workspaces
Collaboration Sites SharePoint Sites + Unily Sites + Tribes Unily Sites + Tribes
Apps and tools
Content management
Mobile app
Push notifications
Analytics
Customer success program
Evergeen roadmap features
Support
Learn more Learn more

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Our Clients. Intranet solutions for the enterprise.

We’ve worked with clients across all sectors and sizes, from UK based football clubs looking to improve internal communications to multi-lingual global enterprises who rely on Unily to be the central hub of digital activity for up to 120,000 users. Dive into our customer stories and videos to learn more about our clients and the unique ways they work with our flexible product.

Godiva

This much-loved chocolatier first adopted a Unily intranet in 2014 to reignite their internal brand presence and help connect disparate employees back into the organization. Since then, Godiva has seen multiple improvements and updates to their internal intranet site as part of Unily’s on-going roadmap.

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Godiva

Pitney Bowes

In 2014, Pitney Bowes decided they needed to undergo a complete company re-brand. Stuck as to what the best way to communicate this change to their employees was, they came to Unily. Watch Steve Carlson, Collaboration Technologies Manager at Pitney Bowes as he shares their Unily story on stage at Microsoft's North America CIO Summit.

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Pitney Bowes

Monsoon Accessorize

Monsoon Accessorize relies on a business model of centralized decision making with information and instructions cascaded out to stores on a daily basis. Geographical diversity and a lack of desktops at the retail end can make communication harder than it needs to be. Watch our video as we go inside Monsoon's stunning London Headquarters as they chat about the impact Unily is having to break down communication siloes.

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Monsoon Accessorize

Where next? Latest stories and insights.

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New user profile widgets to enhance intranet collaboration & networking

New user profile widgets to enhance intranet collaboration & networking

Earlier this month, we announced brand new widgets that are making their way into Unily Intranets. We are now pleased to introduce brand new User Profile Widgets to enrich your profile and enhance your networking experience across the intranet. So, what’s changed? The user profile has been refined and reorganized. A new clean layout with fewer tabs and some new additions to continue to improve user experience.

5 frighteningly effective tips to engage staff to adopt your new intranet

5 frighteningly effective tips to engage staff to adopt your new intranet

We live in an age where it is possible to connect, campaign, create, and collaborate more efficiently than ever before. A recent study discovered that productivity improves by 20 - 25% in organizations with connected employees. This increase in productivity translates into potential revenues of around $1.3 trillion per year.

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